Organizing Life

What's for Dinner?

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What's for dinner?Arsenic hour – that’s what I used to call it. It’s that late afternoon hour when you are trying to coordinate sports pick up, homework help and cooking dinner. Everyone seems to need something at the time you need to be thinking about dinner.

The “Leave it to Beaver” era of having two parents and the children all home at the same time for a sit down dinner, is long gone. Parents are travelling for work, others are working two jobs, or working late hours, or spend hours in traffic – and it all impacts the stress level at home.

At the end of a busy day, the last thing you want to do is think about what’s for dinner, so stopping on the way home is an enticing option. Down deep though, you know it may not be the healthiest choice to make. Having a meal plan ready can save you the time and frustration of having to think about creating a dinner out of what is on hand. You can use a simple calendar (create a blank one in word or publisher) and pencil in dinners for the week. There are apps for your phone that can help with planning, recipe ideas and even websites that will send you the menu each week (based on the sales at your local store (http://www.foodonthetable.com/). Armed with a plan for the week, grocery shopping becomes quick and easy and weekly rather than daily.

The best meals are the ones you already make.  Look at your favorite recipes and pick out the ones that will work the best. Simpler is better for school nights. Using the timer oven, crock pot or microwave, as well as, cooking larger portions to use for two different meals, can save you time and effort. With a plan it only takes a quick check of the menu the night before to remind you of what you need to do to be prepared. This is also very helpful for significant others and teenage children who might not take the initiative to decide on dinner but can follow directions quite well. Asking for help lightens the pressure and makes others feel they are contributing too.

Of course you could do a marathon cooking day and make several meals to freeze or check out the new franchise Dream Dinners where you can make dinners and leave the mess to them. Whatever you decide, having a few things in the freezer already prepared or ready for quick prep can take the struggle out of that dinner hour and leave you with more time to spend with your family.

This is reprinted from our Laine’s Logic Newsletter – Logical Solutions for Today’s Busy Family. Sign up on our website here.

Keeping Your Child's Papers Under Control

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Are you overwhelmed by your child’s papers? The younger they are it seems the more paper they bring home. Depending on the age of your children there are generally three types of children’s papers that come into the home.

LOOK AT: Their school papers that have been corrected and returned, notices

RETURN: The notices and/or items to be signed

KEEP for REFERENCE: The schedules you need to hang onto, contact list for scouts, CCD schedule, etc.

hanging-desk-free-organizerThe LOOK AT group: First you need to decide whether you want to hang it up for a few days, save for posterity or save for now and purge at the end of the term. For this type you can easily use an accordion folder, or a desktop file with fat hanging folders or a hanging file like the one shown. If your child is in middle school or above they should have their own desktop file or a hanging file and should periodically clean out their notebooks and put the papers in a labeled folder for each subject. This way they are all together when it comes time to study for the midterm exams or review for MCAS.

If you just can’t bear to part with some of your child’s art work then leave it displayed for a while and then store in a memory box. At the end of the school year you and your child can enjoy the time going through the papers and picking no more than 10-15 favorites to save.

in boxRETURN: Several clients I have use in/out boxes labeled for each family member. Each child is responsible for emptying their backpack of papers and putting any thing that mom or dad needs to see in their in box. Mom or dad then checks it each day and signs it and puts it in junior’s in box. Then when Junior is getting ready for tomorrow he has to put that signed paper into his backpack and place the backpack near the door.

KEEP for REFERENCE: Sports, Dance and Scout schedules should be entered into your planner and placed on the current month’s family calendar. It is also helpful for your child to enter it into their agenda as well. It helps them plan their long term projects better if they know when they have practice. If there are only a few schedules you may want to make a folder for your desktop file labeled schedules or put each child’s schedule in their folder.

Those Friday papers you get from school often have upcoming event dates. Those should be entered into your planner or electronic calendar as well. You can keep the paper until the event has taken place in a tickler file.

Group contact lists or the season schedule can also be kept in a binder using page protectors. I have created several Family notebooks that hold schedules, the recycle calendar, the library hours, favorite take out restaurant menus and other odds and ends that you need to hold onto but don’t know where to put them. Just make sure that each category is labeled and for a while you might want to put a reminder up that you saved such in such in the family notebook. Keep it easily accessible. You’ll be amazed at how much time it saves you.

If you struggle with your papers, then sign up on our website to receive this month’s Laine’s Logic Newsletter and read, “Paper, Paper Everywhere, but Not the One I Need!”

3 Steps to Solving Your Organizational Challenge

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Happy 7th Anniversary to me! Seven years in business that is. Today starts my eighth year but today is also important for another reason. It is the same day many, many years ago that I decided to get organized. I remember feeling overwhelmed and frustrated and started looking for information. I started devouring anything I could find on getting organized. Back then there was not a lot of information out there. Today, if you Google “get organized” you’ll get 32,800,000 hits in .34 seconds. That’s a lot of information!

The “get organized” business is a lot like the “diet” industry – everyone has their own ideas and they may or may not work for everyone. So how do you decide what to do?

Here are the first three things you should do:

1. Find the root cause. What is it that is really bothering you or causing a problem? Keep asking yourself questions until you can get to the root of the problem. For example, paying a bill late – why does that happen? Is it because the bills are mixed in with the pile of mail and aren’t seen? Or is it that it gets moved from table to counter? It could be, but it’s more than that. Is it because there is no plan of when to pay them? Probably.  The system to handle the bills is missing and needs a few things. So, once the problem is narrowed down you can proceed to step 2.

2. Analyze your options. Figure out all the possible things that might solve the challenges that you discovered in finding the root cause above. Then write down anything and everything you think might have a positive impact in resolving the problem. Then go back and pick two or three things you can do to solve the challenge. To continue with our example, let’s find a home for the mail by using a basket or bin or mail sorter bin, but keep the bills separated by putting them in their own basket. Then decide on what a “bill paying” plan or process might look like. (Do you need a chart to list the bills, or to put a reminder on the to do list? You get the idea.) Analyze your options and decide what changes would have the biggest impact.

3. Try it out. It takes three weeks (sometimes longer) to create a new habit but you should know in a few days whether or not your new solutions are working. You may have to “tweak” it to improve it, but don’t quit if it doesn’t work perfectly the first few weeks. Keep asking, “What can I do to make this work better?” Then try that. Keep trying until you solve it – here’s where you can “Google” to get specific ideas related to what you are trying to change. Using our example, maybe we see that adding “pay bills” to the to do list isn’t helping. Continuing to look for solutions, maybe you try deciding to pay bills every Friday and put that in your planner.  Or maybe you set up all your bills to be paid online through your bank. Whatever you decide, go back to question one and see that it has solved the original problem. If so, then move on to the next challenge.

Just remember to keep it simple. Good luck!

 

New Season, New Start: Goal Setting for Autumn

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Happy AutumnHappy Autumn! It is now officially autumn and I can see some of the leaves starting to change color here in the northeast. I love fall but I sometimes feel that it is the shortest season of all. Before you know it the cold temperatures will be here with the excitement (notice I didn’t say stress) of the holiday season.

A new season for me means a new start but also serves as a reminder that the year is coming to an end. In fact there are only 98 days left to the year. Isn’t that scary? The reason I know that is thanks to Gary Ryan Blair who runs a “100 day challenge” program. I love the concept that it is not time to give up but rather time to push harder to get those goals off the list so come January 1st you are proud of what you have accomplished and motivated to keep going.

So, I’m taking a different approach this season. I am not going to go crazy (please hold me to that) by taking on EVERYTHING I want to get done between now and winter. Instead I am going to focus on three goals for October, three for November and maybe one for December. The reason I say three is because you can’t just look at one piece of your life without realizing how everything else is related. For instance, if you have low energy, then you can’t possibly be as effective at work or at home. Coaches may use different names for each category but the basic “parts” of your life can be broken down into categories such as; health, money, career, relationships, fun and recreation, physical environment, family, spiritual and personal growth. So I picked three goals for October in the areas of health, home and business. I know that announcing them publicly is the way to make me more accountable. You will check in on me, won’t you?

Here are my SMART (specific, measurable, attainable, realistic, and time specific) goals:

1. Health: I will work out or be physically active three or more days a week for 30 minutes or more for the month of October.

2. Home: I will redo my son’s room by the end of October.

3. Business: I will keep track of the hours I work and separate “work” from “my time” throughout October.

There! Now I am committed to those three goals. I deliberately made them easy to do so that I could be successful without killing myself. If I had said I will work out 5 or 6 days a week for 45-60 minutes, then once I failed, I wouldn’t want to keep going. So, make your goals not so tough that life events could cause you to fail, but also not so easy that you aren’t stretching yourself.

Now please use the comment box below to share your October goals (I’m giving you the last week of September to get ready) and let’s hold each other accountable.

If you’d like me to hold your son or daughter accountable for staying organized with their homework, then check out my End Homework Hassle E-Learning Course.

Thanks,

Laine

Family Calendars

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How do I keep track of my kid’s schedule and my own? Having one main calendar for the entire family to use to post appointments, practices, project due dates, and special events helps avoid overbooking and/or missed appointments. Let each family member use a different color marker or post it note on the calendar. Place the calendar in an obvious place so that it is frequently seen. I recommend the refrigerator. Yes, it’s nice to have all those pictures on there, but not if you are missing appointments and forgetting things.

Pick one day a week to review and plan the upcoming week with the family. Sundays work well for many busy families. If you use an electronic or paper planner also, then be sure to input the new information so that you are up to date. For students, make sure they enter their information directly into their school agenda. Ordinarily I suggest one calendar, but if multiple people are involved then there needs to be something that is constantly visible to all. Click on the calendar link above to see various sizes of planet safe planners that are wet, dry and sticky note compatible. Or simply print out a month or a week at a time calendar from Microsoft Word or Publisher. For those that prefer an electronic version, try a shared Google calendar provided everyone has easy access to it.

Keys? Keys? Where are my Keys?

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keysWhen was the last time you had to hunt for your keys? Were you late or just frustrated with yourself when you finally found them? Out of all the organizing tips I first learned (yes, it’s true I wasn’t born organized) this is the tip that has saved me the most time and aggravation – hang your keys on a hook near the door you use to go out. Sounds simple doesn’t it? What used to happen is that I would leave them in my coat pocket or pocketbook or drop them on the table which would then get covered with the mail and although they are a fairly substantial bunch of keys, they had the ability to become invisible. How else would you explain the fact that one minute they are not there and the next time you look in the same place – there they are?

Here’s what I suggest: create a launch pad area near where you exit the house that is large enough for all the important things you need when leaving. Place either a hook on the wall or place a specific basket there for your keys….and only your keys. You can also set up a charging station for your cellphone as that sometimes has stealth abilities also. The idea is to have a place for everything you need to head out the door. When you come back home, place things there, especially those keys and you’ll save yourself some time and aggravation.

I know the research says it takes 28 days to change a habit but “my research” says it’s more like 56 days. Oh, and set things in your launch pad area each evening so that you are ready to go in the morning without any hassle.

Here’s a flash from the distant past that adds a bit of humor to the drama of not being able to find your keys. Credit goes to Paul Peterson.

The Mysterious Cabinet Over the Fridge

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It is spring at long last and it is time to open the windows to clear the air.  Laine is right; spring cleaning is not like it was in our Grandmother’s day, we don’t have the lifestyles or the time to spend a whole month doing a major overhaul of the house, besides, houses are bigger now.  Because of this I find that sometimes little corners get overlooked, I clean and organize the pantry cabinet a few times a year, but when was the last time I cleaned that hard to reach cabinet over the fridge?  You know those cabinets that are so hard to reach you put little used items in them, spare light bulbs, ice buckets, and whatnots that you use once or twice a year.

I have to confess that when I spring clean my kitchen I go through all my “working cabinets” first, so that by the time it comes to tackling that one over the fridge I have run out of steam, and it gets left as a rainy day project. 

Today is raining.  I sit here planning my day and that pesky cabinet is talking to me, just what is up there anyways?  The left side has the chocolate candy molds I use for different holidays, they could be sorted by themes and maybe I should actually move them to the cellar, I’ve cleared and organized some shelves down there. But then what would go in this cabinet? Besides, what is on the other side? I used to keep the big crock-pot up there, but it was reassigned to the cellar a few years ago to make room for extra ice cube trays. I went through a phase of making fancy ice cubes in different shapes, I am over that now. I’ve cleared the fancy ice cube trays out to make room for…..what is up there???  Why am I keeping it? And just what am I making room for? The only solution to this mystery is to haul my chair over, climb up, clear the junk off the top of my fridge and go through that cabinet. Hey…… maybe I can put the stuff that is on top of the fridge in the cabinet, just what is up there and why am I keeping it? Do you have a mystery cabinet?

Thanks to our special guest blogger Sue V.

CHADD Parent to Parent Family Training Class starts April 26th in Norwell. Email us for a registration form. Hurry as registration ends April 20th.

Spring into Action!

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Spring is officially here according to the calendar. Seeing the flowers start to peek out of the ground gives me the urge to finish up my winter projects so that I can get outside as soon as Mother Nature allows. One of my least favorite activities is “spring cleaning.”

As soon as the calendar said it was spring, I can remember my grandmother would start her spring cleaning. I don’t know how long she spent spring cleaning but she did things like washing walls, windows, and curtains, as well as, polishing the woodwork and furniture.

Spring cleaning dates back to the time when heating systems used coal and were not as efficient as today’s systems. The black soot that covered everything made it necessary to clean things each spring to get rid of it. I am sure that is when my grandmother started her little ritual. I happen to have a different idea of how to “spring clean.”

Now, if you’ve been following me for a while you know I often use the term “baby steps” because I believe that even baby steps in the right direction will still get you where you want to go. So in keeping with that theme, we are about to launch a month long action plan that will provide ideas for simple organizing projects that can be done in 20 minutes or less. Each week we’ll tackle a room together in short bursts. Check out my facebook page for extra tricks and tips during the week.

Organize your kitchenThe kitchen is often the busiest room in the house so we will start there. Take a look around. Is your kitchen a calm, organized gathering place, or is it a chaotic, cluttered mess? No matter what the state with a few helpful hints you can get it under control. Some common kitchen dilemmas are things either do not have a place or are not stored in a logical place. For example, do you have the things you use for cooking near the stove or do you need to walk across the kitchen to get them? Countertops are valuable “real estate” and should be occupied by things you use daily. Other less frequently used things such as the waffle iron, breadmaker or mixer should be stored in a cabinet or area away from the things used daily.  Dishes and glasses should be stored close to the dishwasher so that you can quickly unload them directly into the cabinets.

This week’s 20 minute action step is to clean out the refrigerator. Depending on the size of your family, clearing out the shelves in the refrigerator may take longer. Set a timer and work for the 20 minutes, if you choose to continue, fine. If not, no guilt. You did your 20 minutes. Check expiration dates and the state of condiments you don’t use very often. This is great to do the night before your trash day (just in case there is food that needs to go out). Wash down each shelf and then the sides and bottom of the refrigerator. Try to group things together when you put them back in. Make an area for the drinks, the condiments and the leftovers. If you are losing things in the back of the fridge there are plastic bins that will contain things and are easy to pull out.  Change the box of baking soda or whatever you use to keep it smelling fresh and you are done. There’s a short video on organizing your fridge at the Container Store. Check it out. Then join the conversation, what would you like to tackle this spring? Use the comment box below.

 

 

 

 

 

Spring is coming….are you ready?

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Spring AheadDaylight savings time begins this weekend. That means the days will start off a bit darker but the afternoons will be lighter longer. That always seems to help my energy level. I must run on solar power.

We actually can lose an hour of sleep this weekend if we stick to our regular routine bedtime. Most people set the clock ahead as they are getting into bed on Saturday only to discover it is now an hour later than their usual bedtime. My recommendation is to set your watch (not all the clocks in your house unless you want to drive someone crazy) a ½ hour ahead on Friday afternoon so that you get used to the difference in the level of light. Check it several times and eat dinner according to the new time. Then on Saturday afternoon turn it back the rest of the way. Go by the new time as your bed time and keep the alarm set the same. You’ll actually sleep an extra hour and wake up feeling better instead of worse. I know most weekends you might not stick to your regular bedtime but by staying up longer or even sleeping in you can throw your circadian rhythms off. The reason Mondays are often so hard is because the circadian rhythms have been thrown off by two or three hours. That’s like flying back from California making Monday mornings feel like jetlag.

Now what will you do with your new found energy? First, change the batteries in your smoke detectors and then in your carbon monoxide detectors as well. You do have a carbon monoxide detector don’t you? These two simple actions can save your life. Please go do that now. The rest of the day is for you to do something that recharges your own batteries. Whether that is a walk outdoors, taking time to read a book or the Sunday newspaper…..whatever it is that will help re-energize you. Now go do that. Happy Spring!

Goal Setting for Teens IV

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Follow the road to motivation
Follow the road to motivation

Now that you have separated your goals into actionable steps and put them in your calendar, it is time to add in some reinforcement to help you succeed (please see previous posts). We all know how hard it is to start a new habit and maintain it. Sheer willpower does not work! You have probably heard the saying that it takes 21 days to change a habit. Writing down your action steps are the first step but that does not guarantee that when the time comes you will do it.  I think that by leveraging your environment you can increase your consistency and create a new habit in less time.

By leveraging your environment you can reinforce the habit you want to establish. The physical aspect of leveraging the environment would be putting things in place that would serve as reminders for the action you want to take. Reminder cards on your bedroom door, signs in the bathroom, or moving furniture around to better support your new habit are all examples of ways to use the environment to help you. You can color code your calendar or create a vision board that shows you and your life with your new habits established.

You can also link a new habit to something you automatically do now. For instance if your morning routine of getting ready for school is the same each day then you could link your new habit to some part of that routine that is already automatic. For example if brushing your teeth is automatic, you could review flashcards for those two minutes. By hooking something new to something already established you increase your odds of doing it.

You can also use your family and friends to help you. By asking for them to call you at a specific time or meet you somewhere only if you have done your action helps you become accountable. Just that little added pressure of having to explain your action to someone makes you more likely to do it.  That is one reason why coaching is so effective with teens. If you’d rather keep track of your progress yourself, then I recommend using a simple chart you can check off or what Darren Hardy calls a rhythm tracker. This will allow you to see how you are doing. Sometimes we give up because we missed one or two times. A rhythm tracker gives you the bigger picture. Save them so you can compare and try to increase your consistency each week.

There is also the use of technology to help you stay on track for working on your goals. Using your smartphone for alarms and reminders from your calendar or devices such as a Time Timer (clock that shows the passage of time in a more visual way) or MotivAider (vibrates like a pager but goes off as frequently as you want) can supply the external reminders you may need to establish that new habit. I know that if you take the time to think about ways you can put reminders out there, you can come up with those that will work for you – and that’s what’s most important.

Don’t try to do it on willpower alone. Put at least two of these accommodations into effect and see the impact they have. I’d love to hear about it. Please use the comment box below.