organization

It is the Little Things That Devour Time

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Time running outHave you ever felt like time was getting away from you? Me too!

What I have realized is that it is often the little things, like the appointment I need to make, the bill I need to look into or something else that although it probably won’t take a lot of time, it is enough to disrupt my workflow and focus. Then when I try to get back to what I was doing – it takes extra time. The research actually says that once that focus is broken, it can take about 25 minutes to get back to that same level of focus. That’s 25 minutes that could have been used to complete what I was working on.

As a former professional organizer, I know all about time blocking and task batching for saving time. Both of those strategies involve grouping similar tasks together and setting aside a specific time to get them done. By focusing on one type of task, you are able to maintain better focus. That saves mental energy and because you are not switching from one type of task to another you can finish them faster – no extra time spent refocusing. That also means your brain can focus easier without having to distract you as its way of reminding you of the other things you have to do. That means less stress.

What about the tasks that don’t fit into one category? The appointment you need to make, the membership you need to cancel (Audible for me) or the phone call you have been putting off? How do you get those various nagging tasks done? Solution: Add an Admin Block. A set time and place for focusing on those tasks only and completing as many as you can.

Who?

    • Self
    • Significant other
    • Family members (ex. teens that have college paperwork to get done)
    • Friends

When?

    • Weekend morning
    • Early afternoon
    • Evening

What to do?

    • Start a list of those nagging tasks and include the details you will need like the email or phone number
    • Create a folder (physical or digital) to hold key information
    • Set an appointment with yourself or group for when and how long

When the time comes, grab a beverage and a snack and get to work completing the tasks. Using the Pomodoro method of working for 25 minutes and taking a 5-minute break can help you stay focused. That little break helps recharge your brain and processes the new information. If you’re working with someone else, then you are benefitting from the body doubling strategy we often talk about and the accountability too.

Here is a blog from my good friend and Productivity Coach, Colleen, about an Admin night at a local Chicago area restaurant. It may give you ideas on how to make your admin block more fun and productive.

Celebrate whatever you accomplish. Those nagging tasks will no longer be taking up space in your brain. That means fewer distracting thoughts and when they do pop up you can park them on your list for the next Admin Block. Less mental clutter, more calm, and improved productivity. It’s a win-win!

Isn’t it amazing how much stuff we get done the day before vacation?   ~Zig Ziglar

 

Image by Lynda Smith-McDaniel

 

Top Three Challenges (and Solutions) for Back to School

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The kids are back in school. YAY! Take a moment to celebrate the start of the new school year with all its possibilities. September is often a great month for establishing new habits and routines. If you feel that the mornings are rushed or you are frustrated when it comes to homework time, then read on for some solutions to help.
Three common challenges once school begins:
Challenge 1: How do I make morning routines work so I am not guiding or coercing my children and teens every step of the way?
        • Start with a set bedtime and figure out how much time it takes your children/teens to get into bed (this helps them wake up rested)
        • Have a prep time before bed when kids put their clothes out for the next day, pack up the backpack and place it near the door and decide what they want for breakfast, lunch and/or snacks. Find the water bottle and rinse out. Charge devices in a central spot and not in the bedrooms
        • Put alarm clocks in their rooms and show them how to set the alarm for a reasonable time to wake up (we don’t want the slow movers to have to hustle – but you also don’t want too much extra time for them to get distracted)
        • Set a timer as a warning for the bus (Alexa works great for this)
        • Depending on age, create a list, picture or have a mirror for them to check that they have everything they need to be ready before they head out the door. No slippers allowed
Challenge 2: How do I get my kids to get started on their homework?
      • Everyone needs a break after school. It is a great time for a snack break and a little physical activity. Both of those things will help stir up the dopamine needed to reactivate the brain for homework. Usually, 30-45 minutes is plenty.
      • Take the time to find out how their day went while things are still fresh in their mind. Don’t try to solve their problems but show them that you are truly listening and hearing them by using reflective listening.
      • Set a specific start time for homework and have a reminder timer set so they can hear it
      • At the beginning stay close by (and pretend you are working on something) just to see if they can get themselves started or if they might need help
      • If a timer is motivating you can ask your child how long to set it for and then allow them a short 5-7 minute break when it goes off. (Set the timer for the break too)
Challenge 3: How do I get my kids to finish their homework in a reasonable amount of time?
      • Most homework subjects can be completed in 30 minutes or less so setting a timer for about the same amount of time makes it easier to take a break after one subject is completed
      • Reduce the distractions – Move the cellphone away from the work zone just enough that your teen will need to get up to check it. After a while, they will turn the notifications off and/or stop getting up to check it. That also means no TV on in the background or younger siblings making loud noises nearby. It is hard enough to concentrate on homework without wondering what they are missing out on too.
      • Don’t book an afterschool activity every day of the week. Kids need a day that they can recharge and have some fun before they hit the books.
      • If your child struggles to stay focused, think about creating a buddy study time with a friend. It works like a “body double” where they have a better chance to stay working as long as their friend is working too.
      • Timing is key. Homework done after dinner takes longer to do as the blood that should be in the brain, is busy digesting dinner in the stomach. Homework done 2+ hours after school, has interrupted that “student” mindset and can take longer to get back into the “work mode.” Ideally, within 45-60 minutes after arriving home is the best time to get focused on homework.
      • For elementary and middle school students, homework should be able to be completed by dinner. That gives the rest of the evening for R & R. When teens feel they have the entire evening, until bedtime to complete their work, they often find it takes them that long or longer. Then they wonder why it is difficult to fall asleep when their brain is still processing the last 30 minutes of work they did. Setting boundaries/limits around homework time and keeping to the same start time each day will help your children get more done in less time.

If routines, habits and homework are constant battles in your home, and you would like to increase cooperation, communication and lower the stress level in your home – then let us help. Contact us today about coaching.

Back to School and Life Edition

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Organize backpackAre you prepared for another school year? I recently looked at the list of supplies that some schools are asking for and it can easily become overwhelming – especially for the students to keep organized.

Preparedness – what does that mean? Webster defines it as, “the quality or state of being prepared.” To be prepared, means you are ready to do or deal with something. Let’s use that as our “working definition” for back to school. What does your family need to do to be prepared for back to school?

Let’s break it down into three big categories:

1. Routines

2. Organization

3. Supplies

Routines

  • Let’s start getting kids to bed earlier and waking them up around the time they will need to get up for school. Sometimes we like to use just enough time to get up and out the door and others need wake up time, time for meds to kick in or just a slow wake up – so make sure you allow enough time for whatever your kids need.
  • Morning routines are easiest if there is a set order to the actions the kids need to do and they have memorized that order. Having a list that they can check if they forget, may save you from repeating yourself (fingers crossed). Also, it is better to ask, “what do you need to do next?” instead of telling them what to do. You might want to set your alarm a bit earlier than that so you have time for yourself to get ready or enjoy that first cup of coffee.
  • A homework routine that begins around the same time every day and a space to do it in. Doesn’t matter where it is, but it should have access to supplies they might need so there are fewer distractions. Minimize distractions and be sure to have a homework buddy your kids can call for help. This is a great time for you to “body double” with kids that have a hard time getting started on their work. Use this time to deal with your paperwork within sight of where your kids are working. Kids can create their own homework routine in our Super Skills for Students Class for Middle and High School students.
  • Set up for tomorrow including setting clothes out each evening, repacking backpacks and putting them near the door. Figure out what is for snack and/or lunch and breakfast. Make sure ice packs are back in the freezer. Are you heading to work? Pack up what you need and make the decisions tonight rather than in the morning.
  • Weekly clean out routine on Sunday as you prep for the week ahead. Everyone needs to know what is going on in the next week and having a family meeting can help. A good time to clean out your pocketbook, backpack or bag and maybe a quick check of the car too – how’s the gas level?

  Organization

  • Key organization tips are to have a landing pad near the door where backpacks, jackets and shoes can be left the night before. Good place for your keys, bag and anything leaving the house.
  • Set up the bedrooms so that kids can easily find their clothes. All clothes should fit into storage whether that is on a shelf, in a bin or basket or in a drawer or closet. The easier to grab, the more likely they will. Too many clothes can often make it difficult to make a decision – help them put together 5 outfits for the week and use a sweater hanger in a closet. Hooks are very handy for sweatshirts, sweaters, etc.
  • Calendars with the schedule of activities, where everyone can see it and it can be reviewed for those kids that don’t like surprises. Advance notice of what is coming up each week and reminders or a visual schedule in a place to be easily seen. Talk about the upcoming year – listen to your child’s concerns and take them seriously. Visit the school if they are switching to a new building – make sure they know where the cafeteria is and the bathrooms on each floor and the fastest way to their locker.
  • Make sure all supplies fit EASILY into the backpack – kids will not fuss with lunchboxes they need to stuff into their backpacks – they are more likely to leave them somewhere. They do not need to take the entire package of #2 pencils with them. Keep the reserves at home along with extra paper, project board, markers, etc. that might be needed for a project. That will save you a trip to the store at the last minute.
  • Charging all devices in one spot each night.
  • Write down the necessary passwords and log in steps for accessing grades and homework as well as, remote learning if needed and have your children do the same (get a copy of those).

 Supplies

  • When buying supplies don’t look for the cheapest, but look for the most durable. Kids are rough on their supplies, especially binders. The binders should open easily with one hand, not two and be no bigger than 1.5 inches (it can hold 350 pages)any bigger and it is difficult to fit into the backpack and it weighs more. Backpacks should not weigh more than 10% of your child’s weight.
  • Food – Breakfast ideas that kids can prepare for themselves or make ahead ideas to easily grab.
  • Have handy snacks, drinks, and lunch supplies or set up the school account (have reserves of their favorites)
  • Medications for colds and flu, and also covid tests, to have on hand. Masks too, just in case we revert back.

Celebrate by taking a picture before they head out. (Taking an “after” pic might also be memorable.) At the end of the day, celebrate by doing something special but keep it low key as they will be tired. For kids, it is like starting a new job, there are a lot of unknowns but it is also a fresh start and the opportunity to shine. Keeping the stress level down in the home can make it a smoother year. Good luck!

PS Other articles from our Archives you might find helpful

5 Things Your Child Needs to Know Before School Starts

Change Your Mindset – Raise Your Self-Esteem

Five Super Strategies to Knockout Stress

Helping or Hurting? The Dilemma of Enabling vs. Empowering

Planning for the ADHD Brain

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Mama Bear PlanningThere once was a Mama Bear who felt like she was part “day planner, authoritarian, and task master.” Every day she would go through the calendar and the to do list. She would gently remind the little bears what activities they had or what they needed to “get done” and also prompt the Papa Bear of what he needed to remember too. Often the Mama Bear would mention a task or problem that needed fixing, and unless it was urgent, or Papa Bear had free time at that moment….it often went undone. This continued for years until the Mama Bear realized she was doing all the remembering and everyone was depending on her to think for them and still things were not getting done.
So, Mama Bear, being the “organized” one decided to teach the big bear and the little bears how to plan for themselves.
Here’s what I learned from her:
            • Create a list of all the tasks you want/need to remember. Often our brain will wake us up in the middle of the night because it doesn’t want us to forget something. Often, we think we will remember in the morning, but we don’t. List everything you can think of. Yes, I know it can be overwhelming, but your brain is trying to hold onto all of it anyway so, why not help it. This is commonly called a “brain dump.” Don’t let the undone to do’s keep you up.
            • Put everything on it, even that project you “hope” to get to someday but make sure that it is in the form of the smallest action you can take. Redo the dining room is too big of a project, so you should write down the steps that are involved. (Helpful apps: color note, Evernote, Trello, todoist, etc.)
            • Write down any deadlines or due dates and be sure to highlight those things that need to be done in the current month.
            • Estimate how long those things will take – be realistic.
            • Pick the three top things you want or must do tomorrow
            • Now either add them into your calendar or set aside a “block” of time (preferably each day) that you will tackle those tasks.
            •  Create a planning habit where you look ahead at your week, add in any appointments and then pick 3 tasks off of this master list. Don’t cross them off your master to do list unless you ACTUALLY complete them. Don’t add more than 3. When you do complete them you can go for more but 3 is a successful day.
            • Celebrate your successes. Remember you will always have a list – just make sure it has what is important to you. Life will get in the way….so start each day fresh and don’t carry things over from the previous day unless you really have to.
            • Pick the important things to do and not the “easy” things if you want to really work your plan and not just engage in “Procrastivity”.
Papa Bear now has his own master list, and he and Mama Bear discuss the upcoming week (and the to dos) each Sunday over breakfast. And that makes Mama Bear very happy:-)
If you struggle with task management and completion, give coaching a try. You guide the process. Baby steps in the right direction will still get you there. Good luck!
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Is Your Kitchen a Dream or a Nightmare?

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Organized kitchenThe kitchen is the heart of the home. It’s where we cook, we eat and we connect with our loved ones. Special occasions will find friends and family gathering there too. Shouldn’t it be an organized, peaceful place?

Working from home over the past 18 months and having to make 3 meals a day, has had me in the kitchen much more often. How about you?

Do you feel like your kitchen is organized and functional or do you hate to cook because of all the work it takes to find things? Are things easy to grab or do you need to move other things that you rarely use in order to reach them?

  • Is this set up working for me?
  • Am I using all the appliances and gadgets that are stored here?
  • Can I quickly find what I need?
  • Do I have enough space to work?
  • How often do I use that roasting pan and why is it taking up valuable space?

Here are 5 things you can do to make your kitchen more functional and less of a nightmare:

  1. Remove those things that are only used for holidays and special occasions. Move them somewhere else that you can still get to easily but out of the kitchen.
  2. Reduce the number of mismatched dishes, mugs, and glasses down to what you really need. Clear out all the old tupperware and saved plastic containers – they are not healthy to use. Save enough dishes, etc. to not have to wash them daily. Dishtowels, cleansers and cooking utensils, what’s reasonable?
  3. Clear the countertops- less is better. What do you really use daily or at least weekly? Coffee makers and large kitchenaid mixers can probably stay but canisters, appliances you rarely use can be stored off of the counters.
  4. Create a “work zone”. Where do you usually prep for cooking? Make sure you have what you’ll need within arm’s reach such as knives, cutting boards, spices and utensils. Creating zones for serving and cooking can also be helpful.
  5. Organize cabinets and drawers so things are easy to reach and you don’t need to move A to get to B. Racks, hooks and pull out shelves are easy to install. Group spices, oils and vinegars together near your cooking zone. Group food together too.    Organized kitchen cabinet

By making your kitchen more functional, you may find you enjoy being in it more and that meal prep is less stressful. Having a meal plan can help and regular cleaning routines so that dishes don’t pile up can make a big difference in how you feel when you walk into the kitchen.

 

Clothing, Closets and Drawers, Oh My!

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Too many clothes, too much laundryDecisions, decisions, decisions. Are you overwhelmed by the decisions around what to wear today? When was the last time you said, “I have nothing to wear?” Yet, are your dresser drawers and closets overflowing? Let’s talk about taking care of all that “inventory” and how you can make it less stressful.

Clothing and taking care of it can often be a pleasure and a pain. “The average family of 4 completes 8-10 loads of laundry per week. Depending on how often the wash is done, the time spent will vary, but, on average at least 8-hours will be spent on washing, drying, and folding clothes”. If you or your kids have more than a load of laundry each, twice a week then you might want to reconsider your options.

How much is enough? Only you can decide. If you like spending your time doing laundry and all the clothes can fit in their storage spaces, then don’t worry. If, however, you can’t fit all the clean laundry in their storage spaces or you find yourself constantly with a backlog of laundry – then maybe you have too many clothes. I once had a client that complained about always being behind on the laundry. She found it difficult to “catch up” because that meant 6 loads of her clothes and many more for her husband and children and the household (sheets, towels, etc.). If the laundry was able to be completely caught up, she would not have had space to put it either.

Marie Kondo suggests collecting all your clothes in one pile and then deciding whether to keep it or not (does it spark joy?) Since we wear 20% of our clothing 80% of the time – why are you allowing the other 60-80% to clutter up your life? How frustrating is it to look in the closet and not find anything you WANT to wear?

Adults

  • Do I wear it?
  • Do I like how I feel and look when I wear it?
  • How many do I have?
  • Do I have space to store it?

If you hesitate to pass it along, then store it for a few months out of your closet but still somewhere where you can access it. If it is out of sight, it is not stressing you out or making your decisions more difficult when you are trying to get dressed in a hurry.

If you are not ready to tackle your own closet….

Kids grow fast. Why not start easily with clearing out what no longer fits or what your child does not wear. For younger kids, be sure to ask if it is easy to put on and take off. (As an educator I saw many students struggle with a stiff jean button when racing to the bathroom).

Kids probably need about two weeks’ worth of every day clothing. That way they have enough to change during the day if necessary and still be able to make it longer than a week before laundry needs to be done.  Kids want to be able to see what they want to wear quickly and easily – here’s where the Marie Kondo method of folding can be helpful. All shirts can be seen at once and pulling one shirt out does not mess up the rest of them. Rolling is another option that can also be helpful.

Drawers are complicated. There are too many steps for them to put clothes away or even to grab clothes to put on. Often, you’ll find the drawers stay open and the pile of shirts is a mess from where they pulled out the shirt on the bottom. The same thing applies to the closet. Do you know how many steps are involved in hanging something up?

Also, a hamper filled with clean clothes often does not get put away and ends up becoming the laundry hamper again – and the cycle continues (except that this is unnecessary “do-over” work and added wear and tear on the clothes).

Kids

  • Do they fit?
  • Does my child wear them (Easy to put on?)
  • Does my child like them?
  • Is there storage space for all their clothes?
  • How much do they really need?

Once you are able to reduce the “inventory” you will see that the workload decreases as well. What would it feel like to start the week with all the laundry done? Then it may be a matter of doing a load of laundry here and there throughout the week in order to have just a bit to finish up on the weekend. Some organizers suggest a load of laundry a day – but I know somedays are busier than other days. Trying to get the load all the way to finished (meaning put away) can be a challenge. Pick days and times you know you can get it all the way to completed before you start. Also, do you know how long it actually takes for your washer to complete a cycle? Figure that out and you can plan better – same for the dryer.

Clothing is one of the more challenging things to organize and maintain. You may have noticed during this past year+ of pandemic that you tend to wear the same things. Take advantage and cut down your inventory and you may find you have more to wear than you thought.

Are Your Systems Working For You?

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All systems go?Have you ever been frustrated with something that you knew wasn’t working for you, yet didn’t take the time to fix it? Often, we tolerate those “niggly” things that we should just take care of because we think they will take a long time or at the moment we don’t have the time to fix it. So, let’s put together a list to see what you have been tolerating and what it is time to deal with.
Your Systems - You will need to schedule some time to deal with anything that needs tweaking, but let’s start looking around first.
  • How is your mail system? Do you keep it all in one place or is it on the counter, on the table or in several piles somewhere else? Are your bills in all of those places as well?
  •  Do you have a bill paying system? Many bills are automatically paid online these days but there are still some bills that must be paid “manually” do you keep up with them or have you had to pay late fees?
  • Where do you charge your devices? Are you often searching for the charger? Or the device?
  • Do the dishes seem to pile up or do you need to move things around on the counters in order to have space to work?
  • Are your shoes piled up near the door? Do you really need all of your shoes there? What needs to change here?
  • How about your clothes? Is your closet stuffed or your drawers overflowing? Is your laundry system working for you or do your clothes stay in the dryer (or hamper) until you need them?
  • Are your meals planned ahead or do find yourself running to the grocery store with everyone else at 5pm?
  • How is your car running? Do you keep up with car maintenance and regularly fill your gas tank?
  • Is bedtime a struggle? Or do you go to bed around the same time each night?
  • Do you exercise/walk regularly?
Now What Do I Do?
There are ten (easy to fix) systems that keep your home (and you) running smoothly and prevent unnecessary stress. How many of them do you need to work on? As a coach, I have learned that everyone needs to find what works for them. What works for one person might not work for another. Pick one system at a time and look deeper into what it is that bothers you about it. Is it a matter of storage or placement or do you need to containerize something – whatever it is, you know best what will work for you.
For those of you that aren’t sure, I hesitate to say, check the internet because that can be rabbit hole you may not ever get out of. Think minimize, containerize and plan ahead instead of jumping on the web. Sometimes your system just needs some maintenance. Put things back the way they were and see if that helps. Systems cannot maintain themselves so. a weekly reset will keep things running smoothly. Remember, the more you hold onto, the more you have to take care of. Simplify, simplify, simplify!

Pandemic Paper Purge Part 2

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Last month we talked about cleaning up some of the paper piles that you have been collecting and reducing the amount of paper you hold onto “just in case.” I hope that you are feeling lighter by now and can focus on reducing the number of places you keep the remaining papers so you can find what you need when you need it. If you didn’t finish, that’s okay but try to deal with all the paper that is coming into your home each day. Don’t wait until you have cleared out the backlog as that is an ongoing process, not one that can be done quickly.

Three Kinds of Paper

  1. The first group of papers are the irreplaceable ones. The social security cards, the deed to the house, the title for your car, your marriage license, passports, etc. Sure, you could probably figure out how to get a replacement but it wouldn’t be easy. This can include sentimental memorabilia and specialty items. Not photos though, they have their own storage needs.
  2. Then there are the bills – if anyone except me still gets paper bills - that need to be “touched” at least monthly or quarterly in the case of property tax or water bills. These are short term papers. The receipt for those gloves you bought but haven’t worn them enough to know if you really want to keep them. The utility bills, receipts for things you have purchased or papers from school. This category also includes the things you are thinking about purchasing and the fliers you want to review before recycling. Keeping magazines and catalogs in this category avoids the year long pile up that can occur.
  3. Lastly, there are long term storage These papers don’t need to be accessed for a year or more. This is where tax records, and warranty information and manuals live (if you tend to keep that kind of stuff).

Where to Store?

For Irreplaceable Items: These items should be stored in a fireproof, waterproof, portable container in case you need to leave your house in a hurry. You might want to put copies of your credit card information, your license and health care cards, doctors’ names and contact information in there too. Think of the things you would need if you had to leave your home and make sure those things (or copies of them) are in there.

Short term papers: I am sure you have one spot for all the bills – you do, don’t you? It can be wherever you want it to be, but all bills and short-term papers need to go there and no where else. No one wants to scour the whole house looking for that property tax bill that came two months before it was due. Some clients have set up “command centers” using a hanging file box and different folders for action, bills, school schedules, receipts, etc. I have a set of cubbies over the desk in the kitchen – best idea ever! Wherever you decide to keep them, keep all of the papers there so you only need to look in one place. If you are crafty though and keep a lot of ideas for future projects, you might want to set up a space to keep all that stuff together as well. Take the time to label things in broad categories so you don’t need to go through the whole drawer to find one pattern. Magazines and catalogs you want to go through can also be contained in a basket or bin. When the next one comes in – the first one goes out.

Long term Storage: This storage should be out of the way but still easy to get to. You don’t want it taking up valuable space in a closet when it can stay safely in a plastic box in the attic or a dry basement. As your kids grow, this may also be the space you put there most treasured items. Be sure to use an archival box to protect them. I hesitate to even mention warranty booklets – most are available online so there is no need to hold onto them. Think about how many times you have actually had to use one of them. Was it worth holding onto? The biggest problem with long term storage is it mostly likely will not get looked at again. Every year though when you go to put your tax documents away you can take out the documents from 4 years ago and shred them. If you are getting electronic copies, you can delete them too. The records your computer is holding also need to be gone through and/or put into folders that have broad categories with very specific file names. Computer documents are a whole newsletter on their own. I mention them because the push now is to scan copies and shred the paper copies in order to reduce the paper in your home. If you do that, be sure to tag them and use specific file names so you can find what you are looking for.

How Much is Enough?

You will need to decide how much paper you feel you “must” hold onto. Ask yourself can it be replaced, what is the worst that could happen if I don’t have this and seriously will I ever get to this project? Then decide where to keep it. If you have storage already set up, be sure to go through and purge what you can before adding in the new.  (Photos and memorabilia should have their own home). It is an investment in time for sure, but when you need something and can go directly to the cabinet to get it – you will feel so proud of the effort you put in.

Get started now – don’t leave it all for your kids to go through????

PS Don’t forget to shred anything with your name or identifying information on it. Identity theft happens. Good luck!

Clutter Photo by Sharon McCutcheon on Unsplash

Back to School Tips

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Back to school banner

BTS Tip 6: Back to school is usually about getting the kids ready, but what about you? Are you tolerating things that could be changed – just because it is easier to deal than to change it?
How’s your kitchen? Is it functional, organized and convenient? For example, are the things you need for breakfast and packing a lunch with snacks easily accessible? How about the things you use for dinner prep – are they handy? Then why are you working so hard? Reduce your own decision fatigue by making it work. Lowering your stress level is worth it!
31 Days of Back to School Organization on our FaceBook page. Like our page so you won’t miss them.

 

5 Benefits of a Morning Robot Brain

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Science says we all use our brains in three different ways. Although the names applied to these different ways may vary, they each have a specific role to play. Let’s use the terms robot, Yoda and monkey brain.

The monkey brain is of course the “out of control” brain that often gets kids in trouble. It is the brain that doesn’t think before acting and is often full of movement and impulsivity. It can take over in an instant yet be so subtle that the brain’s owner is unaware until it is too late.

The Yoda brain on the other hand is the calm, open brain used for learning and doing the right thing. It is wise and knows what to do and can create a plan to do it.  Unfortunately, it is the last to develop and involves a number of executive function skills.

The robot brain is the brain that uses habits and routines and does things on “automatic pilot” with little or no thought involved. This is the brain we are going to talk about using in the morning.

The robot brain does not create habits on its own, especially if ADHD is involved. It takes training and practicing and often some tweaking before a set of actions can become a habit. Once there is a habit, the brain can relax and just follow through the motions without having to use up its decision-making energy.

A brain with ADHD can benefit from using the robot brain. For the ADHD brain every day is usually a new day and the morning routine often changes daily as well. If there is no habit, then each task that needs to be done has to be thought of and then acted on. That is pretty difficult for an ADHD brain and even for neurotypical brains before they have had their coffee.

Here are just 5 benefits of using the Robot brain and creating habits and routines:

  1. Routines and habits are automatic so no real “thinking” required.
  2. Saves brain energy for important decisions
  3. Creates structure where there was none
  4.  Fewer reminders required to get kids out the door – means less stress all around
  5. Develops independence and self-care habits

Your brain has a limited amount of energy and it needs time to create more if it has used up its current amount. If you haven’t heard of “decision fatigue” then you probably haven’t experienced it. It occurs when you can no longer think or make a decision because you have used up the chemicals in your brain needed to make decisions. So, for example, a big decision at work might become impossible to figure out if you have spent the morning deciding what to do first, and what to wear, and what to eat, and which bag to bring to work, and what to do for lunch, etc. You get the idea. Too many decisions on trivial stuff, still uses those brain chemicals. If all of that was a habit or routine that you did on “automatic pilot” then you would still have plenty of “decision juice” for the important stuff. Same thing happens for your children although their brains’ have a smaller capacity of chemicals = less decision-making juice.

A routine can bring much needed structure to your child’s day. How many times have you had to tell them to get their shoes, or brush their teeth? With a habit – that includes all the important stuff, they will develop the capacity to get out the door and take care of themselves in the process. That would mean much less stress for you and the family.

Creating the habit sequence is the toughest part. You will need to start slowly and with no more than three steps. It takes about 144 times of doing something for it to become a habit, so don’t give up if it doesn’t seem to be working. Slowly add what you think your child can handle but at the beginning walk them through the process each day. Yes, I said each day! Together you can create a chart, or checklist, or photo sequence of what they should look like and have before going out the door…whatever works (and keep trying until you find what works for them). You may have to add incentives and/or change things up a bit until they run smoothly. The extra effort will be worth it and you will be developing your child’s ability to independently get up and get dressed and be ready for school. Then you can look at setting up an evening routine and then of course the dreaded homework routine.

Kids with ADHD crave structure…. they just do not know how to create it for themselves. They need your help. The task of getting ready for school has at least 10 steps and if those steps could be in any order then there would be 3,628,800 possible combinations! Is it any surprise they don’t know what to do?

So, help your child and yourself by creating a morning routine and let me know what positive effects it brings. Enjoy the ride!