How to Increase Motivation

motivationMotivation – is what drives us to do something willingly. As Google says, “motivation is the reason or reasons one has for acting or behaving in a particular way.” It can be an internal reason or an external one. If you are motivated by internal or intrinsic rewards then the motivation comes from within you; like the feeling of a job well done, pride in yourself for reaching a goal, etc. This is what we would like to foster in our children and ourselves.

However, if you are motivated by external or extrinsic rewards – then things that can be bought or received (games, toys, $) will motivate you. This would be the “carrot” type of motivation. The opposite is the “stick” type of motivation where task completion is based on avoiding a punishment of sorts. There is a time and place for this type of motivation too but it has a downside.

In Daniel H. Pink’s book, Drive, he mentions that the carrot and stick type of motivation only works for simple, and/or uncreative type activities. Once a reward or a punishment is introduced it tends to narrow the focus and limits creativity. Pink says, “The drive to do something because it is interesting, challenging and absorbing – is essential for high levels of creativity” (p45). So if we are to become more creative and motivated at work, school or home, then the task/project needs to have three things. Pink refers to them as autonomy, mastery and purpose. The first as Pink calls it is “autonomy.” Autonomy means that you get to decide about the task, the timeframe and/or the method/approach you want to use. When you have this option, you are more willing to keep at something until you master it provided it also has a purpose – which are the other two necessities.

Think about a project or report you need to do for work. When you are given all the specifics and it is just a matter of putting the pieces together, are you inspired to do your best? Or do you just go through the motions in order to meet the deadline without even considering adding some creativity to it?

The more we know about what motivates us, the more opportunity we have to design our own projects and develop that inner creativity. We can also use what we learn to help our kids motivate themselves. Think about how hard it must be for them to do boring, busy work type homework. They have no power over decisions (i.e. no autonomy), are more interested in getting it done, than mastering the content and I am pretty sure they don’t see the big picture (purpose) in the homework either. Without motivation, kids are not developing an interest in learning for the fun of it, nor are they developing their creative problem solving skills. What kind of world will we have without creativity, motivation or a love of learning?

Coffee and Routines

Routines keep us goingRoutines, we all have them. Some are helpful and some are not. Routines that are based on good habits are sets of things we do every day that have a positive effect. You probably have a morning routine that gets you and your family out the door in the morning, and an evening routine that ends the day. Do they serve you? By that I mean do they make things run smoothly, keeping you relaxed or do they add chaos, disorganization or a sense of hurriedness to your life?

I think the holiday season is one time where the impact of disrupting the routines of the day can show its effect. Behaviors erupt, patience is thin, and chaos reigns. If there is any ADHD in the family, then those routines/habits are even more important. For those with ADHD, a routine may not always be the same from day to day. In fact, for most people/children with ADHD every day is a new day and often a new “routine”. However, it definitely helps if those with ADHD can create a routine of good habits so that they are on automatic pilot rather than having to take the time to figure out what they should do next. It is the thinking “now what do I have to do?” that causes the mind to go blank or to act on whatever is in front of them.

According to pediatricians at www.healthychildren.org, ““Every family needs routines. They help to organize life and keep it from becoming too chaotic. Children do best when routines are regular, predictable, and consistent.” We’ve all seen this. A sudden change of plans can send our day into a tailspin or worse, change our normally happy youngster’s personality into something we don’t recognize (tantrums optional). Routines for kids provide a sense of predictability and that makes them feel safe. It does the same for adults although I would change the feeling of safety to a sense of control.

Routines teach responsibility, organization, and cooperation and positively reduce your stress level, save you time and energy and bring a sense of control to your daily life. It is that simple. Routines are beneficial in the morning, after school or when returning home for the day, dinner time, and bedtime. It’s not just about the “basics” of a routine as there is often room to add something to your routine that you feel has been missing. For example: it is not just about remembering to brush your teeth at night, but also about ending your day on a positive note. Are you watching TV until bed and then tossing and turning or do you read something positive after having set yourself up for a stress free morning?(Clothes out, lunches packed or planned, keys on hook, phone charging, etc.)

Take a look at your routines and those of your family and see if they are beneficial or not. If things are not working, figure out why and try something new. Keep at it until it works. If things are working well, then you might want to consider adding something to an already established routine. Research shows that linking a new behavior to something that is already “routine” makes it easier for it to become a habit. I have added writing in a journal to my morning routine that also includes listing three things I am grateful for. It starts my day with gratitude and a positive attitude. What will you add to your routine?

7 Benefits of Coaching

change buttonWouldn’t it be nice if changing your life was as easy as hitting a button? Last month’s blog talked about things you could do to create a new habit or change something about your life. But sometimes it takes more than “willpower” or reminders on your phone, it takes help. Help can come from a friend, family member, coworker, coach, book, or internet. It depends on what you are looking for as to which type of help you might need.

If you are serious about making a change or developing a new goal for yourself or deciding to finally get organized, then a coach could be beneficial. There are all kinds of coaches and it can be difficult to figure out what kind of coach is best for you and for what you want to change. First you want to check that the coach has been through an approved program with actual coaching practice time. Then based on what you want to do, pick a coach that specializes in that field. It might be a health coach, business coach, life coach or organizer coach, etc. The list goes on but I want to focus on an Organizer Coach.

An Organizer Coach has experience in ADHD, organizing and coaching. This trifecta of knowledge combines together to help you better understand yourself, develop goals, implement strategies, manage responsibilities and empowers you to live the life you dream of.  As a COC (Certified Organizer Coach) I believe that you have all the answers inside you just waiting to get out. I believe you are creative and resourceful and if asked the right questions, can come to develop a goal, strategy or plan that nourishes your life.

Here are seven ways an Organizer Coach can help you change your dreams into reality:

  1. Help you pursue your goals and dreams by helping you determine the specifics and breaking them down into manageable steps.
  2. Can help you understand ADHD and how it is impacting your life – and the odds are it is impacting your life.
  3. Helps you figure out how to manage your time and yourself (ex. strategies to stop procrastination, set boundaries and plan your priorities).
  4. Holds you accountable for what you want to do (you determine the how, when and why you need to feel successful).
  5. Provides support and acts as a sounding board while you work through it. Sometimes, things are not as simple as they appear and coaching can help you dive deeper into understanding yourself and hold up a non-judgmental mirror to help you reframe your thinking.
  6. Develop personalized strategies and systems. If you have tried before and failed with systems or strategies it is important to figure out what “actually” happened and find another way that compensates for that.
  7. Empowers you to live the life you dream of. Getting some guidance can bring joy (with a little bit of work) into your life that you had previously only wished for.

Does reading this motivate you? Are you ready to make a change and improve your life? Then click here for more information about our group coaching class starting soon.

Change 2.0

change buttonThere are only a few weeks left until the new school year starts and we all transition into the start of fall. If you had the power to change one thing about this time of year…..what would it be? Think about that for a few minutes and maybe write down a few things. Now pick the one that would make the biggest impact on your life. Stop dreaming about things like losing 20 pounds, getting organized once and for all, finding a new job, being less stressed or anything else that is on your mind and start changing your life TODAY!

I know from experience that sometimes, no usually, change is hard and often we don’t try until we reach a breaking point. That’s what happened to me almost 32.5 years ago when I “got organized.” What I have learned in the years since then has made a bigger impact on my life than getting organized did.

  • No one succeeds instantly
  • Change takes time
  • Relapses are normal
  • You CAN succeed!
  • You have to be flexible
  • It is worth the effort – no matter how many times you have failed before
  • The end result is better than you could ever imagine!

Often times we get so caught up in the moment that we don’t take the time to think through and problem solve what it is we are struggling with. I see this all the time with my clients, they “don’t know why x happens”, and they just accept it as if it is out of their control. But they ARE the one in control – with every decision or lack of decision. If you are ready to make a change, these steps can help:

  1. Analyze what it is you want to change? How is this impacting your life? What would your life be like if this wasn’t bothering you? Dream big!
  2. What would this change look like? Start with the end result and work your way backwards to the smallest step you can take today.
  3. Make space in your life for this change. How long do you need to work on this new “habit” in order to see a change? Where in your day can you find the 10 or 15 minutes you need to build this new habit? Link this time slot to a habit you already have like brushing your teeth, etc.
  4. Set reminders on your phone, put up sticky notes, find an accountability partner, or whatever else will help you remember this new time slot.
  5. Keep track of your success by using a chart, app or tick marks on a whiteboard, whatever will show you how you are doing. Reward yourself after “X” number of positive successes. Don’t expect perfection. New habits can take up to 300 practices before you “own” them.

Lastly, don’t forget that new habits, systems and routines need maintenance. Life interrupts but it doesn’t have to derail. Forgive yourself and get back to it. If you find you are starting over frequently, go back and take a look at steps 1-5. If it is important to you…..it’s worth fighting for, don’t you think?

Good luck with whatever it is that you want to change. I am working on getting to bed at a consistent time each night something I am constantly struggling with. Please share your struggles and successes in the comments below.

Three Keys to Being More Productive

jugglingwomanWhat does productivity mean to you? Yes, it is about getting things done, but more importantly it is about getting the right things done at the right time.  It is also about making decisions. I am sure you know the feeling of being busy all day long only to wonder at the end of the day what you actually did.  Being busy is not necessarily being productive.  Today’s reality is that we are constantly being bombarded by stimulus (ex. cellphones, internet, social media, news, blog posts, emails, texts, electronic billboards, pop up ads, etc.) we have to be vigilante that all that stimulus doesn’t distract us from the important things. It’s a bit like that dog in the movie UP that yells “squirrel” and runs off after another distraction.

According to two online dictionary definitions, Productivity is “the quality state or fact of being able to generate, create, enhance or bring forth goods and services.” Or it means you “do a lot.” Both of those sound like being a robot; preprogrammed to action without thinking about whether or not what we are doing is important. How do you avoid that?

  1. First step is to set clear boundaries. That word has been overused somewhat but if you think of yourself with a fence around you and only one gate to get in that you control you will get a better idea of what I mean. All this outside stimulus just finds its way to our attention which takes our focus off of the important things or even just the things we want to do. With you in control you get to open the gate and let in only that which is important to you at the time. Or you can be standing in the middle of an open field with no fence and have all that “stuff” assault you from every direction. Which would you prefer?

Ways to set boundaries:

  • Handle or prevent those interruptions that you can control and find a way to limit or cut short those that have you at the mercy of someone else.
  • Turn off your alerts and decide when you will be available.
  • Check email three or four times a day, not constantly
  • Decide if “x” is worth your time, energy or effort before you say yes. Sure, you may want to do it all but at what price?
  • Make/take time for yourself
  1. Taking care of yourself is the next key. I understand you want to do all and be all but you can be of no help if you become ill or feel resentment. Self-care means making the time to exercise, eat healthy, get enough sleep, socialize and do the things that lower your stress level. Being organized makes your life easier too, why do things the hard way when you don’t have to?

Self-Care keys:

  • Create morning and evening routines that serve you that include a specific bedtime and wake up time.
  • Filter out the extraneous stuff. Let go of commitments you are no longer interested in or are of a lower priority.
  • Set aside some time for yourself. (Sometimes that means locking the bathroom door – do whatever it takes).
  • Organize so that you have efficient systems to handle the everyday stuff. Your home needs to serve you, not make your life more difficult. Make sure you can find what you need quickly and return it to that place when you’re done.
  • Choose wisely grasshopper, as you are trading away time that can never be regained.
  1. Planning and Prioritizing will keep the important things on the top of the list. Having a plan will keep you on track. By creating your list the night before you have time to think about how important those tasks are to you. Without a plan your day can go in any direction but often it is not the direction you want it to go in. Priorities should be based on your goals and dreams as you work towards creating the life of those dreams.

Ways to Plan and Prioritize:

  • It’s okay to not be able to do it all – some things should never be done, and some can easily be put off as long as you are the one that decides. Delegate what you can.
  • Prioritize tasks in a way that honors who you are.
  • Schedule in even the tiniest tasks. If you color code your calendar you can see where the majority of your energy and time is going.
  • Estimate how long you think a task will take and then time yourself. Don’t forget to include commuting time, prep time and clean up time.
  • Be realistic in the amount you can accomplish in one day. Start small and build your momentum by getting the higher priorities or the more distasteful (but important) ones done early.

Keeping these keys in mind will help you live the life you dream of. Good luck.

Choices, Choices, Choices

CEleanor-Roosevelt-In-the-long-runhoices….choices are all around us. We make choices consciously and unconsciously all day long. From the
moment we wake up we are making choices about, what to wear, what to eat, where to pick up coffee, which priority to work on at work. Not to mention the choices in the media, on FaceBook, at the grocery store, etc. We are literally bombarded by choices.

What if you could reduce the number of choices you have to make? You would free up working memory space that just might help you make a better decision about something that is important to you. When your working memory is full (it can only hold so much), it lets go of information. We have no control really of what it lets go of. This is also why teens often think they have studied enough, but end up not getting the grades they are capable of.

If we look at all the choices we have we can suffer from decision paralysis, or making the quickest or easiest decision but not necessarily the “best” or “most right” decision for ourselves. Have you ever made a decision/choice that you later regretted or wished you had thought about longer? Is your willpower being drained? Are you moving in the direction of your dreams or are your ever-changing choices getting in the way?

Then it is time to discover your “non-negotiables.” Non-negotiables are those choices/decisions you have made ahead of time and will stick to. You no longer have to even think about them. It is easiest, according to Darren Hardy of Success magazine to start with the things you won’t tolerate or do. Make the decision/choice now before you need it and you can focus on the more important choices. If you made a New Year’s Resolution this year to lose weight for example, and have already given up, then maybe it’s time for a non-negotiable choice of no cookies or 30 minutes of movement a day, or make bedtime a non-negotiable, or being late a non-negotiable. You get the idea, think of how it would change your life and eliminate the drain on your will power. Isn’t time you kept those promises you make to yourself?

Think about how having non-negotiable decisions made ahead of time could effect your teen. What if not completing homework was just non-negotiable? Or studying for at least an hour was “non-negotiable?” You get the idea….we could all benefit from having some non-negotiables before we are faced with another choice.

Self-Care – What's that?

happiness-priority-quoteSummer has faded and the leaves are just starting to change. It is time to build up our reserves before the cold weather hits. People all around me are already getting sick and I don’t want that to be me this year.

To protect myself this year I have been looking at habits/routines that don’t serve me. One thing I don’t seem to take enough time for is self-care. We are all busy and that makes it most important to stay healthy. It is time to spend a little time on ourselves. Don’t you agree?

Think about your answers to these questions to determine if you could use a bit more self-care time.

  1. Do you feel like you “run” all day long without taking any time for yourself?
  2. How many hours of sleep did you get last night? (Less than 7?)
  3. When was the last time you took longer than 10 minutes to eat lunch?
  4. When was the last time you were active on purpose? (Took a walk, exercised, played a sport, etc.)
  5. Do you find yourself short on patience, or easily frustrated?

Women are built for nurturing –putting others first and their selves last. With the pace of life today it is easy to see how our reserves can get depleted when we give and give to others and put off taking care of ourselves. Reminds me of the airplane reminder where they caution you to “put your own oxygen mask on first” before helping others.

What do you need to feel like you have taken care of yourself? Can you use a routine or a habit that you already have to add some self-care time to? Maybe start with 15-20 minutes and build from there until you have a new habit that makes you feel like you have nurtured yourself. Some ideas might be, writing in a journal, meditation, taking time to read, gardening, sipping a cup of your favorite tea or soaking in a hot tub.

Or would you prefer a “once and done treat” like a facial, massage or mani/pedi? How about a walk in nature? Studies have shown that walking in nature actually reduces cortisol levels in the body. Cortisol is the stress hormone that affects your health in a number of ways. A walk in nature can also help creative thinking and problem solving. It has been shown to have a positive effect on depression and is great exercise too. In a study done in 2009, a walk in nature was shown to improve the attention span of children with ADHD. What will you do for yourself today?

The best thing we can do for our loved ones is to take care of ourselves. Try different things until you find what works for you and it can be different things each day or each week. The key is to make the time and to make taking the time for self-care a habit. I’d love to hear what you’re doing on my Facebook page this month so please share your thoughts there.

The Busyness of Back to School – Five Steps to Calm the “Crazy”

Doing skill posterSo much to do, so little time…..I hope that is not what you are thinking as we reach the end of August. It is a busy month for sure and often the transition from summer to “school” can make the new situation seem even more challenging. Here are five things to think about to make this year more manageable, less stressful and not quite as “crazy” as last year.

  1. Each school year is a new start. Although each grade comes with its own challenges, it also comes with its own rewards. Major transitions are in first, fourth, six (or whatever grade your middle school starts at) and 9th grade. If it’s a new school, take time to tour it and find the bathrooms, locker, lunch room and office. Notice when your child is struggling – is it a lack of understanding, frustration, distraction or boredom? It’s a new start for you as well. Set yourself a goal of making this a calmer, more organized year and notice what is getting in the way. This year fix it so that tomorrow is better than today.
  2. Don’t overbook. Children need time to play and be outdoors and they can’t do that if they are overbooked and running from one activity to another. Make choices and remember homework should not be an afterthought. Don’t expect your child to have any energy left for homework if they are going all day long. They have a right to some “free” time too and need it to recharge, so make sure homework doesn’t use up all available time. Sleep 8+ hours is best. Remember your role in extra curricula activities, are you the pick up or drop off person? What does that mean for your schedule and for the family’s evening?
  3. Get organized! This is probably the most important thing you can do for yourself and your family. When the morning runs smoothly, the day goes better too. It’s important to have routines and habits that serve you and the family like a morning routine, an evening routine that includes getting ready for the next day, a regular shopping day or at least a meal plan so you know what is for dinner each night. Having a family meeting helps everyone know what is up for the week with extra curricula activities and/or appointments.
  4. Prepare for the week ahead. Everybody knows that having clean clothes makes getting dressed easier. Same goes for having a clean and organized backpack, it makes the homework go easier. Take the time to prepare what you can for the week ahead. Some ideas are laundry done, snacks and food choices, rooms picked up and backpacks organized. Use a planner whether it is digital or paper doesn’t matter but the pace of your life means you shouldn’t rely on your memory without some backup. Use the reminder app on your phone for really important things.
  5. Lastly, if your child has ADHD or Executive functioning challenges, then no amount of coaxing, rewarding, threatening or seizing of things they hold dear, is going to help them get their work done any faster or better. Imagine what it would be like if they understood what was getting in the way of their success and had some strategies that they could use to push through the homework. You have the power to make this year better for the entire family by helping them develop the strategies and understanding they need to be successful. We can help too.

Is It a Pineapple or a Banana?

pineapple-150x150Ever wonder why certain things don’t seem to get done? Whether it is the laundry, a report at work, or a project your child is struggling with, there is one major reason. It is because it is a “pineapple!”

Let me explain. If you were hungry and in a hurry as we often are, which fruit would you chose for a snack, a pineapple or a banana? You would probably pick the banana because it is easy to grab and eat, and only takes a second to unwrap before you are enjoying it. The pineapple, on the other hand, has to be peeled, cored and chopped before it is ready to eat. The banana is a “task” and the pineapple is a “project”. Do you see the difference?

This is not my idea but comes from the book, Stop Organizing Start Producing, by Casey Moore. Here’s a link to a video she posted explaining it. Now, if the pineapple was already chopped and ready to eat, which do you think you would pick? The choices are now more equal and you can pick by preference. If the things on your “to do” list are simple, one step tasks, then they are more likely to get done (and it feels so good to cross things off, doesn’t it)? Now if your project was in bite sized pieces do you think you might be more inclined to work on it?

School projects often come with implicit directions and unless your teen is capable of breaking it down into individual steps…..or should I say unless your teen can actually see the project for the multiple steps it really is, then he or she will approach it as a banana when it is really a pineapple. Hence, the all night project marathons. Essays and studying for tests are also pineapples. Help your teen by explaining the difference between a task and a project – or better yet, send them the link to the video.http://youtu.be/OvzG5xmkKjw

Check your task list for pineapples and if you find any, reduce them into their chunks so they are much more easily digestible. If you are unsure how to do this or  would like some support, then join our 4 week Group Coaching Class starting Thursday, April 30th at 7p in Norwell.

15 Strategies to Get Things Done

AD/HD can effect both children and adults. The true challenge is the amount of impact that it has on someone’s ability to handle life’s responsibilities and that is important to be aware of. The impact may be interfering at home, work, school, or in social situations.  Often it is the executive functioning skills (or central control of the brain) that interferes with a person’s ability to focus, organize, plan, keep emotions under control and/or accomplish tasks.

Executive functions skills are defined as:

The executive functions are a set of processes that all have to do with managing oneself and one’s resources in order to achieve a goal. It is an umbrella term for the neurologically-based skills involving mental control and self-regulation. Taken from:Joyce Cooper-Kahn and Laurie Dietzel (2008) http://www.ldonline.org/article/29122/

Here are just three of the top executive functioning skills and strategies to help handle them. The links are to blog posts I wrote with more information.

1. Task Initiation – or Getting Started

  • Declutter your work space, set up materials you use often in easily accessible places.
  • Get help understanding what is expected (call a friend or coworker).
  • Break it down into smaller pieces and pick one piece to start.
  • Visual timers, alarms, and phone reminders all serve to designate a start time if you use them.
  • Start with the easiest to build momentum.

2. Memory – often called working memory or the ability to hold onto information while using it.

  • Write it down! Use a planner, smartphone app (Google CalendarColor note,EvernoteRemember the MilkHiveminder, etc.), or notepad to keep track
  • Repeat out loud what you want to remember
  • Simplify and slow down. (Multitasking reduces your IQ by 10-20 points, so use your full capacity)
  • Visualize the “end” – what will it look like when I am done/ready?
  • Cut out distractions and focus on the task at hand

3. Action – Inconsistent ability to take action doesn’t occur alone, it often involves other executive functions like, organization, planning, working memory, task initiation, self-regulation, focus and time management. So rather than it being one simple cause, it is often a combination of things that is getting in the way.

  • Make a “must do” list that only includes the top two or three things you must get to
  • Start with the most interesting task first
  • Set false deadlines for yourself or be accountable to someone else for completion
  •  “Suffer” through five minutes – it may motivate enough to keep going
  • Exercise or do something active to increase the dopamine in the brain before beginning (snacks and water help too)

If executive functioning challenges are making it difficult for you or your child to accomplish things then try the above suggestions. Don’t give up too quickly though as it often takes more than the standard 21 days to create a new habit. If you are still looking for some help, contact us for information on our private and group classes. You can also find out more information on the National Resource Center on ADHD website.