There once was a Mama Bear who felt like she was part “day planner, authoritarian, and task master.” Every day she would go through the calendar and the to do list. She would gently remind the little bears what activities they had or what they needed to “get done” and also prompt the Papa Bear of what he needed to remember too. Often the Mama Bear would mention a task or problem that needed fixing, and unless it was urgent, or Papa Bear had free time at that moment….it often went undone. This continued for years until the Mama Bear realized she was doing all the remembering and everyone was depending on her to think for them and still things were not getting done.So, Mama Bear, being the “organized” one decided to teach the big bear and the little bears how to plan for themselves.
Here’s what I learned from her:
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- Create a list of all the tasks you want/need to remember. Often our brain will wake us up in the middle of the night because it doesn’t want us to forget something. Often, we think we will remember in the morning, but we don’t. List everything you can think of. Yes, I know it can be overwhelming, but your brain is trying to hold onto all of it anyway so, why not help it. This is commonly called a “brain dump.” Don’t let the undone to do’s keep you up.
- Put everything on it, even that project you “hope” to get to someday but make sure that it is in the form of the smallest action you can take. Redo the dining room is too big of a project, so you should write down the steps that are involved. (Helpful apps: color note, Evernote, Trello, todoist, etc.)
- Write down any deadlines or due dates and be sure to highlight those things that need to be done in the current month.
- Estimate how long those things will take – be realistic.
- Pick the three top things you want or must do tomorrow
- Now either add them into your calendar or set aside a “block” of time (preferably each day) that you will tackle those tasks.
- Create a planning habit where you look ahead at your week, add in any appointments and then pick 3 tasks off of this master list. Don’t cross them off your master to do list unless you ACTUALLY complete them. Don’t add more than 3. When you do complete them you can go for more but 3 is a successful day.
- Celebrate your successes. Remember you will always have a list – just make sure it has what is important to you. Life will get in the way….so start each day fresh and don’t carry things over from the previous day unless you really have to.
- Pick the important things to do and not the “easy” things if you want to really work your plan and not just engage in “Procrastivity”.
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Papa Bear now has his own master list, and he and Mama Bear discuss the upcoming week (and the to dos) each Sunday over breakfast. And that makes Mama Bear very happy:-)
If you struggle with task management and completion, give coaching a try. You guide the process. Baby steps in the right direction will still get you there. Good luck!
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